Executive / Team Assistant

Posted: 1 week ago

Job Description:


The primary role is to provide a combination of senior level administrative support, monitor ongoing reporting requirements and technical issue resolution. The successful candidate will have the ability to work well under pressure while maintaining a high level of
professionalism, as well as have the confidence to make informed judgment calls and be self-motivated.

Responsibilities:
• Provide high quality administrative support primarily to a LATAM team of senior and junior bankers as well as bankers from another sector.
• Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
• Answer phone calls, field messages, and deal with general inquiries
• Book heavy international travel and prepare expense reports in compliance with expense policy and procedures and in a timely manner
• Review and handle incoming and outgoing correspondence
• Order supplies, maintain files (paper & electronic) and other confidential information; coordinate new hire requirements
• Handle and maintain confidential files in accordance with firm policy
• Coordinate Management meetings and Global team calls; scheduling, preparing agendas, distributing meeting documents
• Complete ad-hoc projects as necessary
Basics:
• Professional, flexible and positive attitude
• Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
• Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
• High level of accuracy and strong attention to detail
• Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
• Team player, able to collaborate with team members to achieve firm goals
• Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Volunteers willingly to assist others, or assist as requested, based upon workload
• Ability to multi-task
• Prior experience in the Investment Banking Industry
• Fluent in Spanish and Portuguese preferable
• A college degree is preferred