Executive / Team Assistant

Posted: 1 week ago

Job Description: The primary role is to provide a combination of senior level administrative support, monitor ongoing reporting requirements and technical issue resolution. The successful candidate will have the ability to work well under pressure while maintaining a high level of
professionalism, as well as have the confidence to make informed judgment calls and be self-motivated.

Responsibilities:
" Provide high quality administrative support to a team of Senior and Junior bankers including a Vice Chairman
" Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
" Answer phone calls, field messages, and deal with general inquiries
" Book heavy travel and prepare expense reports in compliance with expense policy and procedures and in a timely manner
" Review and handle incoming and outgoing correspondence
" Order supplies, maintain files (paper & electronic) and other confidential information; coordinate new hire requirements
" Handle and maintain confidential files in accordance with firm policy
" Coordinate Management meetings and Global team calls; scheduling, preparing agendas, distributing meeting documents
" Complete ad-hoc projects as necessary
Basics:
" Professional, flexible and positive attitude
" Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
" Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
" High level of accuracy and strong attention to detail
" Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
" Team player, able to collaborate with team members to achieve firm goals
" Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
" Volunteers willingly to assist others, or assist as requested, based upon workload
" Ability to multi-task
" Prior experience in the Investment Banking Industry
" A college degree is preferred